TOTAL SOLUTION FOR LOCAL
GOVERNMENT INFORMATION SYSTEM
PROJECT CONCEPT
DDC
has designed an intelligent, seamless and intuitive management solution for the
significant and functional areas of the LGU, which concern revenue generation
and administration of revenue collections. The solution employs a
state-of-the-art technology known as Geographic Information System or GIS. The
proposed systems design will focus on the gathering and management of fast and
accurate data through less time and effort to obtain optimized tax collection
output. Two major offices of the LGU will trace the right path of
computerization through this project. These
are the:
(1)
Treasurers
Office, and
the
(2) Assessors Office.
Although each of these entities performs different and distinct roles, harnessing all of its resources such as staff, operations, procedures, and manual/paper/hardcopy records through automation will provide beneficial results that can be shared across every LGU offices.
DDC
is proposing a 2-phase full system automation. The first phase consists of
implementing the GEOGRAPHIC
INFORMATION SYSTEM (GIS) with REAL
PROPERTY INFORMATION SYSTEM (RPIS) of the Assessors Office with linkage
to the Cashiering System at the LGU Treasurers Office. The integration plan for the two offices will be accomplished
by utilizing and linking related records with the proposed system and linking it
to the Tax Maps of the LGU through Geographic Information System (GIS). The Tax
Maps of the LGU shall be digitized by DDC.
The second phase proposal includes system solution for the Business Permits Licensing System, Building Permit System, Civil Registry System and the computerization and automation of other LGU operations systems. This phase can be implemented on a later date based on the availability of funds in the future.
The
conceptual diagram shows how the proposed system development and integration
will be engineered to form the Management Information System (MIS) for the said
offices and divisions. This design
will also make all information available to GIS implementation and analysis in
the second phase of the computerization program. CONCEPTUAL
DIAGRAM :
A.
SYSTEM FOR TAX ADMINISTRATION
DDC offers a fully integrated client-server
application, which will be able to automate the operations in the areas of tax
administration and provide the municipal executives immediate access to
information, which will help in the short & long term studies & decision
making.
1.
REAL PROPERTY INFORMATION SYSTEM
- The system shall be capable of supporting the data entry, updating and
maintenance of real property tax records. It will computerize the various
activities needed in the valuation of properties and collection of real property
taxes. This information includes the assessment of properties, collection of
taxes due, delinquency tracking, update of title transfers and other record
keeping tasks. Reports obtained from the system will help obtain a clearer
picture of the municipality's tax base and will enable to formulate systems
& procedures as well as strategies for different tax programs.
2.
BUSINESS PERMIT & LICENSING SYSTEM
- the system is responsible for the assessments, inspection and collection of
taxes and fees from business establishments. The system will monitor the
business establishments, which have been delinquent in paying the required
business tax. The system will also facilitate the process and subsequent fast
issuance of business permits & licenses (Mayor's Permit).
3.
MISCELLANEOUS TAX PAYMENT SYSTEM
- This system will automate all the different collections done by the
municipality. Taxes such as market stallholders fees, electrical inspection
fees, marriage fees, fire inspection fees, etc.
4.
PAYMENT (CASHIER) SYSTEM - Direct payment will be done thru the
cashier with or without prior assessment from the assessor's office. This will
facilitate payment and collections.
5.
MANAGEMENT MONITORING & INFORMATION SYSTEM
- All these modules are interfaced into one integrated system. The municipal
officers have an immediate access to live information, which will help them in
their tax decisions and forecasting revenue targets.
6. TRAINING, INSTALLATION
& SUPPORT SERVICES
6.1
Installation
Support -DDC field and systems engineers together with the selected supplier and
the daily assigned representative of the customer will carry our installation
planning.
Implementation Services:
Following is the summary of various services
performed prior during and
-
Site Planning and Preparation (1 to 2 months)
-
Parameter Gathering and Needs Analysis for the Property (3 week)
-
Physical Installation (2 weeks) for both hardware and software.
-
Database Conversion Assistance (2 weeks)
-
Forms and Reports Testing Supervision
-
Cut-over Support
-
Initial Normal Operations Support (2 weeks)
Equipment
and Area Layout
Mechanical
Considerations
Power
and Lighting
Temperature and Humidity Control
6.2 Training - DDC handles systems and operations training. DDC trainers are highly qualified to handle systems implementation and training.
To
maximize productivity during the training period, DDC will hold the training
five (5) days a week with a training day consisting of four, two (2) hours
sessions. Using training guides,
several functions may be taught in one (1) session.
DDC will ensure that the personnel are trained first in their immediate
area of responsibility. Only after
daily events settle down into a routing pattern that expansion into alternate
areas of responsibility is considered. Department
heads and chief supervisors are cross-trained in several areas.
Estimate for the following courses are provided:
-
INTRODUCTION - 2 hrs.
-
REAL PROPERTY INFORMATION SYSTEM - 20 hrs.
-
BUSINESS PERMIT & LICENSES SYSTEM - 20 hrs.
-
MISCELLANEOUS TAX PAYMENT SYSTEM - 20 hrs.
-
PAYMENT (CASHIER) SYSTEM - 10 hrs.
-
SYSTEM ADMINISTRATION - 8 hrs.
Data conversion & entry is a long tedious job.
Painstaking as it is, sound solutions and better decisions are results of
correct data input. This is where
DDC can help the City in its objective of having an accurate and fast output of
information. DDC with it's highly qualified Data Conversion & Data Encoding
Division can put in its disposal more than 60 units of PC and 120 qualified
staff for this purpose. With this massive equipment availability and expert
manpower, the voluminous data for entry and conversion will be accurately
entered in no time at all. Services can also be provided to include the tedious
verification of data provided by cadastral & assessment office.
B.
HARDWARE REQUIREMENT & NETWORK INSTALLATION
TRAINING PROPOSAL:
1.
POWER OFFICE I This course is intended for office workers or
professionals who would like to equip themselves with the basic skills to
operate the personal computers and common office applications for Windows
environment.
30 hrs. Includes:
-
Introduction to Computers
-
Disk Operating System
-
Windows 2000
-
Microsoft Word
-
Microsoft Excel
2.
POWER OFFICE II This course is intended for those who have used
Windows 3.11, or has a general working knowledge of Windows 2000 and Microsoft
Office. This course will upgrade them to the new Windows 2000 environment. It
will also teach additional skills to create a truly effective presentation using
the most popular Word processing Program (MS Word) and Spreadsheet Programs
(Microsoft Excel)
30 hrs includes:
-
Windows 2000 (Advance)
-
Microsoft Word (Beginners & Medium)
-
Microsoft Excel (Beginners & Medium)
3.
NETWORK ADMINISTRATORS this course is designed for current NETWORK
ADMINISTRATORS and program to produced competent and qualified network
professionals who will maintain the network system of the client on the new
Windows 2000. This course will cover the different aspect of network
administration such as migration from Novell to Windows NT. Participants will
see and experience the ff:
(30 hrs 40 hrs depending on the level of present
knowledge of participants)
-
Make the network more efficient to take full advantage of Intranets, extranets, and Internet
-
Implement a network directory that unifies and simplifies management
-
Implement remote desktop management tools to save time managing user desktops
-
Give administrators comprehensive and easy-to-use tools
-
Implement open application execution environment
-
Implement centralized application management
-
Build a scalable network that accommodate growth
-
Minimize downtime
-
Enforce security policies consistently across the entire network.
C.
GEOGRAPHIC
INFORMATION SYSTEM (GIS)
G.I.S. deals primarily with two major types of data.
First, anything that is locational or has relation to an x, y, and z
coordinates can be drawn or entered into the computer as a map or graphical
data. This is called the Spatial Data.
Since they are coordinated, they are referenced to the Earth and are
therefore found nowhere in the world except in their x,y,z coordinates.
The second type of data is any information that is descriptive in nature,
vis-a-vis, text, numbers or other graphics.
This is called the Non-Spatial or Attribute Data.
The linkage between these two data is the most
special and powerful function of G.I.S. Because
of this, G.I.S. has the ability and capability to analyze information, coming up
with fast, correct, more accurate, more reliable solutions and probabilities.
Therefore, the general definition of Geographic
Information System is the storage, retrival, manipulation, management and
analysis of Spatial and Attribute Data.
To adapt G.I.S., the client has to come up with the
data to be inputed. Depending on
whether the maps to be drawn into the computer are going to be digitized
(electronic tracing) or entered by COGO (coordinate geometry - point/ bearing/
distance) cadastral maps will be the first output
of the system. Some
information might be ready but some might still have to be gathered, surveyed,
researched or prepared. Once the
majority of the data are ready, G.I.S. Mapping Technicians are to be trained.
These are the people who would draw and process the maps into the
computer. It is not enough to just
draw the map into the computer. It is still to be processed to make points (nodes), lines
(arcs) and spaces (polygons) significant to be able to attach information to
them. Although the
Engineering Department will be providing
the cadastral base
maps, a G.I.S. Coordinator will have to be appointed when the other departments
start inputing each of their own entries.
In the city level, the micro approach would be dealing with land parcels and the daily updated information needed by the city in its daily operation. A small scale of 1:25000 or 1:50000 will best serve the purpose. The base map is not as detailed as in the municipality so they can be generated in a few weeks or months. GIS, LAN and WAN are needed to affect a good information system.
MODULE ITEMS
& DESCRIPTIONS
1.
Evaluation
of Existing Data
.
2.
Consultation
on Data Conversion
3.
Purchase
of Hardwares and Softwares
4.
Training
Program
.
5.
Awareness
Program
.
6.
Digitizing
and Topology Building of Cadastral Base Map
.
7.
Digitizing
and Topology Building of 1:25000 or 1:50000 Base Maps
8.
Digitizing
and Topology Building of Thematic Overlays
9.
GIS
Feature Coding and Attribute Encoding
.
10. Networking LAN and
WAN
..
11. Output
Formats
..
TIME TABLE
Time will depend on the availability of data ready
for conversion to digital format, manpower and material resources.
A good estimate is from 6 month to 1 year.
EXPECTED OUTPUTS
1.
Full GIS
in effect for daily operation and special projects
2.
Cadastral
Base Maps in digital format and hardcopies
3.
1:25000
and/or 1:50000 Base Maps in digital format and hardcopies
4.
LAN and
WAN in full operation
5.
Inception
Report, Progress Reports, Final Report
SOFTWARE & HARDWARE
REQUIREMENT
Seven
(7) User License of GIS Executive
One
Unit of PC (refer to item B. / 1.2 Mini tower computer)
One
Unit Plotter High Speed with full color CAD Imaging A1 size
Two
(2) weeks hands on training
BUILDING OF GIS
DBASE, TAX BASE AND DATA CONVERSION OF INFORMATION INCLUDING INITIAL ENCODING BY
DDC
In any G.I.S. endeavor, the base map or cadastral
map, as in the case of LGUs, is the first set of information to be entered or
drawn into the computer. DDC has
the expertise to produce fast and correct base map in digital format as well as
hard copies. By doing this,
problems and headaches are eliminated which usually occur in the initial stages
of G.I.S. operation. The system
will be productive at an earlier date and the other sections of the LGU can use
it for data entry sooner than expected.
While the base map is being done by DDC,
dissemination of the system to all employees and training of the people who will
directly use the computer can be scheduled simultaneously.
Eventually, the G.I.S. will have to be set up in the client's office.
Upon procurement of the system, little adjustment is needed to start it.
However, DDC will still have to be the consultant to guide the LGU in
building up the databank using the base map done by DDC.
Data conversion & entry is a long tedious job.
Painstaking as it is, sound solutions and better decisions are results of
correct data input. This is where
DDC can help the City in its objective of having an accurate and fast output of
information. DDC with it's highly qualified Data Conversion & Data Encoding
Division can put in its disposal more than 60 units of PC and 120 qualified
staff for this purpose. With this massive equipment availability and expert
manpower, the voluminous data for entry and conversion will be accurately
entered in no time at all. Services can also be provided to include the tedious
verification of data provided by cadastral & assessment office.
To avoid additional cost of purchase of Digitizer,
DDC will include in its offer of services the digitizing of data and maps. Cost
of these is included in the following offer.
Also, the cost includes training of staff on the use
of GIS SOFTWARE and the basic information of City Management on the use of the
software.