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METER READING AND BILLING SYSTEM

 

Meter Reading, Billing  and Collection Systems that allows the meter reader to enter the latest consumption based on the meter and process the computation using last months’ usage and other factors to print the charges to consumer. The printout is then handed to the costumer.

 

  1. Eliminates most of the Billing process errors such as encoding errors and illegible writing of Meter Readers.
  2. Printing and Distribution of Bill Receipt/Notice during the reading.
  3. Can accept “Field Collections” during or after the reading period.
  4. Can issue Disconnection Notice.
  5. Printing of “Billing Notice” right after reading.
  6. Consumers will receive the “Billing Notice” from Meter Reader right after the reading.
  7. Batch printing of “Billing Notice Receipt” and its distribution will be eliminated because printing of Billing Notice is done right after reading.
  8. Eliminate or Minimize reading errors due to on-site reading validation and 6-months average comparison.
  9. Direct downloading of data to Billing System after completing the Zone at the end of the day, thus eliminating encoding.
  10. Upgrading the technical capabilities of Electric Utility.
  11. Back-up of system and data using memory card thus eliminating the possibility of ‘erase’ data during  reading.
  12. Perhaps one of the most important is the possibility of getting the Payment (CASH) from consumers right away, rather that waiting for the normal cycle of reading, encoding, printing of billing notice, distribution of billing notice.
  13. Assurance that the Meter Readers will actually go to each customer to read the meters.
  14. Minimized the work and time of whole billing cycle from reading to distribution of Billing Notice.
  15. Direct downloading of data from MRBS to Billing System after completing the Zone at the end of the day, thus eliminating encoding.
  16. Upgrading the technical capabilities of Electric Cooperatives and Water Districts.
  17. Backup of system and data using memory card thus eliminating the possibility of “lost” data during reading.
  18. Cost effective thermal paper at only P25.00/roll and can generate 100 to 130 notices.
  19. Unbundling computation ready (for Electric Cooperatives).
  20. Improve CASH FLOW by receiving the Payment from consumers right away, rather than having to wait for the normal cycle (reading, encoding, printing of billing notice and distribution of billing notice).
  21. Provides an accurate time & motion analysis of the Reading Process.
  22. Return Of Investment (ROI) can be realized in 6 – 9 months.
  23. Payment Terms up to 12 months installment.
  24. Lifetime Service Warranty.

 Reports Available 

1.Statement Of Account

2.Billing Register

3.List of Unbilled

4.Time Monitoring Report

5.Daily Collection Report

6.Consumers with Average Consumption

7.Consumers with Minimum KWH

 

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Total Utilities Billing System

                Total Utilities Billing System (TUBS) is a full and complete system designed to manage the Billing and Collection operations of Electric Utilities operations. This system takes to impend the changes in the electric utility industry and provides functions, which a Electric Utility Sector needs for accurate and responsive consumer information management.

 

TUBS is a cost-effective solution that can be customized, fast, flexible, accurate and easily adaptable to the changing needs of Electric Utility Sector. TUBS is the most user friendly, systematic and efficient method of recording, inventory and accounting for consumer billings and collections and outstanding accounts receivable among the latest commercially available billing software.

 

It aims to provide the following required features:

   

                                             Window-based Environment

The system is Windows and GUI-based and was programmed using Microsoft's Visual Basic 6.0 as the developing tool and Seagate Crystal Reports as the reporting tool.

 

                                             32-bit Back-end Database

The system uses Microsoft Access 2000 or Microsoft SQL Server 7.0.

 

                                             Year 2000 Compliance

Aside from the Y2K compliance of the programming tool and database used, the general approach in the handling of data fields within the system are also in compliance with the Y2K requirements. All date fields follow the mm/dd/yyyy format.

 

                                             Multi-user Environment Support

The system was designed for a multi-user environment. Common database operations (add, edit, delete) considers multiple, concurrent session triggered by user access.

 

Major Functions

  • Generates single billing statement available on pre-format form.

  • Monitors and prepares accurate reports on Meter Reading and Daily Collections.

  • Responds promptly to consumer inquiries/asks via onscreen display or printout on real time basis.

  • Generates accurate various reports on a daily/weekly/monthly/yearly basis.

  • Multiple-Remote transactions capability

  • Includes Membership/Consumer Module.

  • Interface with the latest technology in AM/FM/GIS System, The GIS-Executive.

  • Provides Secure Remote connection to any remote branch.

  

      Special Features 

  • File Maintenance Inquiry and Information

  • Data Entry for Meter Reading Data Entry for Bill Payments

  • ON-LINE Collections Data Entry (Pay anywhere capability)

  • Data Entry for Other Collections

  • Consumer Account and Bill Inquiry

  • Posting and Committing for Billing and Collection

  • Memorandum of Bill

  • Consumer Subsidiary Ledger

  • Summary of Sales Reports

  • Restore and Backup Database

  • Database Purging

  • Compact and Repair Database

     

Generated Reports 

  • Cashier Daily Collection

  • Collection Audit Trail

  • Subsidiary Ledger

  • Summary of Bills

  • Unbilled Consumer List

  • Unpaid Meter Loan

  • Unpaid Penalty Charge

  • Unposted Collection

  • Billing Edit List Reports

  • Master File Information Reports

  • Accounts Receivable Reports

  • Aging Summary of Accounts Receivable Reports

  • Collections Audit Trail Reports

  • Collection Efficiency Reports

  • Collectors and Cashiers Daily Collection Reports

  • Disconnections/Disconnected List Reports

  • Exceptional Consumptions List

  • System User Permissions/System User Audit Trail Reports

  • Summary of Sales Reports

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Total CONSUMER Management System

is a system that is integrated with the TUBS to generate and automate customer-related functions such as service request, customer account query and material costing.

 

 

NEW CONNECTION

 

  • Service Application and Construction Order

  • Materials cost Estimates

  • Service Request and Job Order Maintenance Form

  • Electronic Approval for SR/JO Maintenance Form

  • Water Connection Contract

  • List of Connection Applications

    •             For the Month

    •             YTD

  • List of New Connection Installed

    •             For the Month

    •             YTD

  • List of Application not yet installed

    •             No inspection conducted

    •             No requirements submitted

    •             No payments made

    •             Delayed in installation

       

SERVICE REQUEST / JOB ORDER MAIN

 

  • Service Request/Job Order Maintenance Form

  • Electronic Approval for SR/JO Maintenance Form

  • Summary for Materials used

  • List of Complaints Received

    • For the Day

    • For the Month

    • YTD

  • List of accomplished maintenance order

    • For the Day

    • For the Month

    • YTD

  • List of Pending/Unattended Service Request/Job Order Form  

  • Aging of Pending/Unattended Service Request

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Total GENERAL LEDGER System

  

Total General Ledger System (TGLS) effectively manages all complex financial business requirements and improves the business performance..

 

This system was created specifically for the General Ledger requirements of Electric Utility Sector and the excellent solution for immediate financial management needs.

 

TGLS are::

  • Alphanumeric accounting codes

  • Define user input per segment

  • Definition of valid segments per account

  • Import accounting code strings

  • Reversal of transactions

 

 

Account Payables

 

  • Helps you manage your payables with less effort and with better control over tasks such as disbursement of funds, projection of future demands to avoid cash shortages, maintaining good relationship and credit standing with your suppliers.

  • Prepares voucher payable on expense items

  • Prepares voucher payable on merchandise purchases on account (those with complete supporting documents)

  • Prepares check voucher for invoices due for payment

  • Prepares list of invoices for payment (cash requirement)

  • Updates vendor?s subsidiary ledger after payment and receipt of merchandise.

  • Updates payables from invoices received and paid.

  • Prepares Accounts Payable reports like:

    • Check Disbursement journal (special journal)

    • Direct Payments Reports

    • Payables Invoice Aging

    • Master Vendor List

    • Vendor Payables Balance Sheet (Summary)

    • Prepares Voucher Payable Journal (special journal)

     

Account Receivables

 

  • Helps you manage your receivables with less effort and with better control over tasks as collections and projection of future receipt to improve cash management

  • Provides credit limit for every customers

  • Interface with the General Ledger, Cash and Sales modules

  • Inquiry of receivable in summary or detail for current and prior period /years.

  • Allows payment on installment on terms basis.

  • User-defined set-up of receivables

  • Allows liquidation of advances

  • Accepts installment payment (user-defined on installment payment)

  • Collected post-dated check shows as memo entry on customer ledger

  • Keeps track of post-dated checks

  • Updates receivables from collections

  • Updates receivables from sales invoice

  • Prepares credit and debit memos

  • Updates receivables and inventories from debit/credit memos

  • Prepares collection/reminder letter, if needed

  • Prepares Accounts Receivable reports like:

    • Customer?s listing

    • Customers statement

    • List of Unpaid Invoices

    • Accounts Receivable Aging

    • Instant customer status

    • List of Invoices due for future collection (date range)

    • List of post-dated checks for Deposit (date range)

  • Prepares Sales Report

    • List of Installment Due for Collection

    • List of Post-dated Checks

    • List of posted Invoices with GL Distribution

    • List of Entered Official Receipt

    • Edit List of Entered Invoices

    • List of Customer

    • List of Invoices deposited to a certain Bank w/ corresponding OR?s

    • List of Deposits to a certain bank

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Total Works Management System  

 

 

            A full inventory and asset management system. This system provides powerful, flexible and cost-effective inventory control functionality. Additionally, TWMS monitors all major steps in the inventory life cycle.

 

            TWMS aims to improve and enhance the capabilities of the existing Inventory System. These enhancements shall improve the data processing mechanism and monitoring of the deliveries, thereby hastening client transaction, business operations, and report generation.

 

            The TWMS is a database system to support Electric Utility Sector operations. The system maintains information about warehouse stock movement, incoming and outgoing deliveries. TWMS is also aimed to support queries and generate various reports as required by Electric Utility Sector.

 

The general sets of features to be supported by the TWMS are:

 

Maintenance Screens for the following Master Data:

  • Clients

  • Clients Materials

  • Suppliers

  • Suppliers Materials

  • Brokers

 

Master Data Maintenance Support:

  • Automatic checking for possible duplicate data

  • Automatic validation of data fields

  • Lookup facilities during data entry for name fields

Generation of Reports

  • Deliveries

    • Delivery Schedule

    • List of deliveries per Product

    • List of deliveries per Client

  • Materials

    • On-line stock query

    • List of expired and out-of-stock materials

    • List of Receiving, Purchasing and Outgoing materials

    • List of Delivered/Undelivered materials

    • List of Order Status

Data Outputs

 

Data Migration

 

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Total Administrative, Attendance and Payroll System  

Automatically records and monitors the attendance, movements, and leave records of all employees in a large and integrated business establishment. The system was developed to automate attendance monitoring efficiency by increasing the accuracy and security.

 

FEATURES

 Administrative (ID System and Human Resources Information)

  • Master List Personnel
  • List Active Personnel (Permanent, Casual, JO)
  • Balances of Leave Credits (SL, VL, PL, ML)
  • Leave Availments of Personnel
  • Tardiness of Records of Personnel (Monthly, PTD)
  • Personal Data Sheet per Employee
  • Service Records

Payroll

  • Payroll Register
  • Pay Slip
  • Computation of Overtime Pay
  • Schedule of Deduction
  • Withholding Tax
  • GSIS (monthly & YTD)
  • Loans (monthly & YTD)
  • PAG-IBIG
  • Schedule of Remittances
  • BIR

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GIS-Executive

 

This software is an ? Automated Mapping and Facilities Management? system that allows the utilities to do land modeling and facilitating mapping customer

 

GIS-Executive products will help you achieve these goals. The products were designed by utility users for utility users. The following solution will help your utility in planning, design, maintenance, system control and customer service.

 

 

FEATURES

 

  1. Spatial and Logical Queries

  • Query customers connected to a transformer

  • Build complex queries

  • Query customer information

    2.    Locator Tools

  • Locate sub-stations by name or sub-number

  • Locate customers by name, address, phone number or account number

  • Locate map sheets by map series number

  • Locate feeders

  • Locate switches, reclosers, fuses and capacitors

    3.    Standard and Custom Asset Reports

  • Summary reports of all assets

  • Corporate reports for conductors by type

  • Build ad hoc reports

    4.    Hyperlink Documents

  • Link images, pictures to equipment

  • Link Microsoft Word, Excel, PowerPoint documents to equipment

    5.    Image Viewer

  • View images (pictures) of sub-station sites

  • View images of design drawings

  • View images of scanned field book drawings

    6.    Standard Map Products

  • Primary Map

  • Secondary Map

  • Customer Map

  • Operations Map

  • Feeder Map

    7.    Custom (ad hoc) Mapping

  • Create and save custom maps

  • Edit maps and add cartographic elements

    8.    Single Line Diagram (Schematic) Integration

  • View single line diagrams

  • Zoom from GIS to equipment in the schematic

    9.    Sketch Tools

  • Create quick work sketches using Sketch Tool

  • Print or plot the work sketch

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The Hospital Information & Management System (HIMS) represents a suite of practice management and medical billing software packages designed to serve the needs of medical providers, healthcare insurance companies and Phil. Health claims services.

Joined with our implementation services, these practice management software products enable your hospitals to increase efficiency and improve cash flow.

Management of Hospitals today is being increasingly driven by the need to balance quality of care & efficiency. One approach to operational & clinical productivity is through the adoption of best practices. As hospitals come under increased competition, information system becomes even more important.

With this in mind, we've designed the (HIMS) Hospital Information & Management System to streamline financial operation & automate manual processes providing higher productivity, minimizing errors and reducing duplication of work resulting in unlimited benefits thus improving business processes.

We offer a technology that's affordable, cost effective solution to meet your hospital needs.

HIMS is made up of:

 

  • Registration, Admission & Discharge

  • Records & Archival System

  • Billing Management System

  • Central Supply System

  • Cashiering

  • Nurse Station Information System

  • Pharmacy Information System

  • Laboratory / XRAY / Ultrasound / DR / OR

  • Pulmonary / Hemodialysis / 2D ECHO / CT SCAN / NICU

  • Phil Health

 

Application Structure

The computer system is a real-time, object-oriented modular system that is designed on a Scalable and open platform. It utilizes standards like Microsoft's? ODBC (Open Database Connectivity), Visual basic 6.0 ?and SQL Server 7.0? as a client-server application program and uses Seagate's ? Crystal Reports?. Designed specifically for Windows? NT/98/2K/XP environment on PC. With the ff.: minimum requirements

Server
P IV 1.8 GHZ/ AMD Athlon 1.8XP
256MB SD Ram
40GB Hard disk

Work Station
AMD K6-II / PII
64MB SD Ram
20GBHard disk

 

Return on Investment
Healthcare providers are being forced to streamline operations through more efficient and cost effective office procedures. Automating these tasks results in time, material and labor savings, providing a positive return on your investment. The (HIMS) Hospital Information & Management System was designed to eliminate as many time-consuming tasks as possible, with features such as Automatic Posting, Re-billing and Electronic Billing, Automatic request to ancillaries.

  • If your staff spends even 10 hours a week posting Phil. Health or HMO payments, Automatic Posting can bring that down to 1 hour a week.
  • Electronic Billing eliminates postage and materials costs, minimizes errors, speeds up payments and greatly reduces claim submission costs.
  • Re-billing is efficiently accomplished with a click of the mouse.
  • Unlike other medical systems, the billing detail of our open item accounting is not removed at the end of the month, eliminating down time during end of month closes.

more on hospital applications

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Total Solution for Local Government Information System

   PROJECT CONCEPT

DDC has designed an intelligent, seamless and intuitive management solution for the significant and functional areas of the LGU, which concern revenue generation and administration of revenue collections. The solution employs a state-of-the-art technology known as Geographic Information System or GIS. The proposed systems design will focus on the gathering and management of fast and accurate data through less time and effort to obtain optimized tax collection output. Two major offices of the LGU will trace the right path of computerization through this project.  These are the:

(1)   Treasurer?s Office, and the

(2) Assessor?s Office.

Although each of these entities performs different and distinct roles, harnessing all of its resources such as staff, operations, procedures, and manual/paper/hardcopy records through automation will provide beneficial results that can be shared across every LGU offices.

DDC is proposing a 2-phase full system automation. The first phase consists of  implementing the GEOGRAPHIC INFORMATION SYSTEM (GIS) with REAL PROPERTY INFORMATION SYSTEM (RPIS) of the Assessor?s Office with linkage to the Cashiering System at the LGU Treasurer?s Office.  The integration plan for the two offices will be accomplished by utilizing and linking related records with the proposed system and linking it to the Tax Maps of the LGU through Geographic Information System (GIS). The Tax Maps of the LGU shall be digitized by DDC.

The second phase proposal  includes system solution for the Business Permits Licensing System, Building Permit System, Civil Registry System and the computerization and automation of other LGU operations systems. This phase can be implemented on a later date based on the availability of funds in the future.

A.  SYSTEM FOR TAX ADMINISTRATION

  1. REAL PROPERTY INFORMATION SYSTEM

  2. BUSINESS PERMIT & LICENSING SYSTEM

  3. MISCELLANEOUS TAX PAYMENT SYSTEM

  4. PAYMENT (CASHIER) SYSTEM

  5.  MANAGEMENT MONITORING & INFORMATION SYSTEM

  6. TRAINING, INSTALLATION  & SUPPORT SERVICES

B.  HARDWARE REQUIREMENT & NETWORK INSTALLATION

C. GEOGRAPHIC INFORMATION SYSTEM (GIS)  

more on Total Solution for Local Government Information System

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Copyright © 2000 Digital Data Corporation
#50-A Malakas St. Barangay Pinyahan, Quezon City, Philippines 1102
(+632) 435-4300, (+632) 921-3928, (+63917) 837-897, (+63922) 817-3414
(+632) 928-4942 
Last modified: 01/16/09

 

Systems

Home Products Services Clients Downloads Contact Us

    

 

home • clients • products • downloads • contact us • ICDL Philippines
 
Copyright © 2000 Digital Data Corporation
#50-A Malakas St. Barangay Pinyahan, Quezon City, Philippines 1102
(+632) 435-4300, (+632) 921-3928, (+63917) 837-897, (+63922) 817-3414
(+632) 928-4942 
Last modified: 01/16/09